Articles can be set with review, archive and/or deletion dates. We recommend leveraging this functionality to ensure good content oversight.
Terminology:
- Archived articles: remain on the site but are displayed with an 'Archived - For reference only' watermark
- Deleted articles: no longer displayed on the site. Site administrators can access and re-instate deleted articles (if needed) from the Article Finder Tool
Process for notifying / automatically archiving content involves:
- At the point of creation, an article must be given an archive date
- An email notification is sent to the article's author and/or contacts and/or content team to let them know the article is about to be archived
- If the article and its archive date are not updated, the article is then archived. An email notification is sent to confirm this
This same process applies to automatically deleting content.