Managing Users

User roles and rights

What are roles & rights?

Roles & rights define what users can view, edit, create, publish or delete on the site.

Roles & rights can be executed to content, sections, the entire intranet or specific intranet areas such as the forms tool or user management.

Roles

We package groups of rights into roles. The key roles are described below.

Section roles

1. Access Only (lowest level of access)

(Applied per section)
Can access the section and all content related to that section. Note: by default internal users can access all sections and content, unless an administrator has made a section private. By default, external users can't access any sections or content. They must be given "Access Only" permissions to every section they require access to. This includes the homepage!

2. Section Supervisor / Admin

(Applied per section)
Can access the section and its content, can manage content and can edit, add and delete pages.

3. Section Approver

(Applied per section)
If content requires approval, ONLY section approvers can publish it.  Users who are not section approvers can only submit for approval.

Site roles

4. Global Site Manager

(Applied per site)
In addition to section management, has access to the Admin sidebar menu and its tools / settings. Can edit all sections, articles, person profiles, teams etc. and can manage key settings such as custom attributes and the main menu.

5. Intranet Supervisor (highest level of access)

(Applied per site)
Full site permissions, includng the ability to edit templates and listing layouts. 

Manage a user's roles & rights

To manage user roles for an individual user:

  • Go to Admin > Users > Manage Accounts
  • The Manage Accounts Tool page opens
  • Search for and select a user
  • Click on the View / Change Rights link
  • The Roles & Rights page opens (see screenshot) - note the user's name appears on the left
  • Select Role from the dropdown
  • Select the Object (section) this role should relate to
  • Click save

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Manage roles & rights for a section

To manage user roles for a section

  • Go to the relevant section
  • Click on the name of the section, top left in the Admin toolbar
  • Click the Access button
    access.jpg
  • The Roles and Rights page for the section opens
  • Search for and select User(s) on the left
  • Select Role from the dropdown
  • Confirm the Target by select the name of the section 
  • Click save

Manage global roles & rights

To manage global roles for the site:

  • Go to Admin > People > Assign Admin Roles
  • The Roles and Rights page opens
  • Search for and select User(s) on the left
  • Select Role from the dropdown
  • Confirm the Target by select the name of the section 
  • Click save