Managing Users

User roles and rights

What are roles and rights?

Roles and rights define what users can view, edit, create, publish or delete on the site.

Roles and rights can apply to articles, sections, the entire intranet or specific intranet areas such as the forms tool or user management.

Rights are packaged into groups called 'roles'. The key roles and how to manage them are described below.

Global rights for a site - for senior admins

Site roles

These roles are applied per site:

  • Intranet Supervisor (highest level of access) 
    Full site permissions, includng the ability to edit templates and listing layouts
  • Global Site Manager
    In addition to section management, has access to the Admin sidebar menu and its tools / settings. Can edit all sections, articles, person profiles, teams etc. and can manage key settings such as custom attributes and the main menu

Manage site roles

  • Go to Admin > People > Assign Admin Roles
  • The Roles and Rights page opens
  • Search for and select User(s) on the left
  • Select Role from the dropdown
  • Confirm the Target by select the name of the section 
  • Click save

roles.jpg

Localised section roles - for content managers and users

Section roles - for content managers

These roles are applied per section:

  • Section Supervisor / Admin
    Can access the section and its content, can manage content and can edit, add and delete pages
  • Section Approver
    If an article requires approval, ONLY section approvers can publish it.  Users who are not section approvers can only submit for approval

Section roles - for users

These roles are applied per section:

  • Access Only (lowest level of access)
    Used primarily to give users access to view a private section and its related articles. Note: by default:
    • internal users can access all sections and content, unless an administrator has made a section private
    • external users can't access any sections or content. They must be given "Access Only" permissions to every section they require access to. This includes the homepage!

Manage section roles

  • Go to the relevant section
  • Click on the name of the section, top left in the Admin toolbar
  • Click the Access button
    access.jpg
  • The Roles and Rights page for the section opens
  • Search for and select User(s) on the left
  • Select Role from the dropdown
  • Confirm the Target by select the name of the section 
  • Click save
    help.jpg