How cost-effective is a SMLWRLD Essential intranet?
How SMLWRLD are making enterprise-level tools affordable to SMEs

Traditional intranets tend to be big, expensive beasts, designed for large enterprises. There is a huge amount of effort that goes into the creation of these customised intranets, including an initial research project which takes up a great deal of time, and involves talking to multiple stakeholders, running workshops and exploring the needs of the many end-users.

After all of this, developers would look to build an intranet to match those needs and requirements, and undertake a vast content migration exercise – possibly the most complex part of the whole project. Six months later and your needs and requirements might have shifted, meaning more time, effort and money would need to be spent in order to get your intranet up to date.

By the time you have researched, launched, and migrated, the cost to your business can easily become quite high. On top of that, enterprise customers pay license fees every month for the actual use of the software, and for the ongoing costs of support and updates.

Only the biggest companies can truly expect value for money out of enterprise intranets. If you are a small to medium-sized business, it's just not worth having this very big, expensive internal tool to manage communications.

Successfully building large bespoke intranets for the best part of 15 years, for the likes of Heineken, Ella’s Kitchen, De Beers and various NHS trusts, has allowed us to understand the commonality between them all. Every bespoke intranet is different of course, but at the core of them all lies a lot of the same functionality.

We’ve used our experience and knowledge to design an ‘out of the box’ intranet that considers these essential functionalities, which have been required by pretty much every company we've ever worked with.

A recurring monthly or annual subscription makes it really easy for small businesses to manage costs. The price for our Essential and Advanced intranets is transparent and easy to budget for, unlike a fully bespoke Enterprise intranet, where the costs are more unpredictable due to the need for continuous improvement and support.

When we make improvements to our Essential and Advanced intranets, they are managed centrally, and the cost of the updates is included as part of the subscription, as is support.

Under the hood, our ready-made intranets run off the same platform that we build our Enterprise intranets on. Not only does this enable clients to have confidence in a robust piece of software, it means they can benefit from an intranet that is fully scalable. A small business with up to 50 employees would start off with an Essential intranet. By the time that business reaches 100 employees, and the need for internal communication and a more traditional shaped intranet grows, they can be moved onto our Advanced intranet at the flick of a switch. This won’t even require migration, because the content is already there.

Once a company begins to find itself with employees numbering in the thousands, they will then have the need for a bespoke intranet. If they’ve been using our Essential and Advanced intranets up to this point, they will have a greater understanding themselves of their organisation’s needs in relation to the intranet. This will reduce the initial research stage, and negate the need for any migration, ultimately reducing the costs.

Our intranets are designed to grow and evolve with your business.


SMLWRLD intranets

SMLWRLD’s new SaaS intranets start at £180/annum for SMEs. Pricing for enterprises with over 100 users will vary. A 30% reduction on all pricing plans is available for public sector and not for profit organisations. A full breakdown of pricing can be found on the SMLWRLD pricing page.



SMLWRLD is a London-based SaaS intranet provider, with team members working around the globe. In addition to delivering seamless internal communications, knowledge management, collaboration and transactional tools, SMLWRLD intranets are a vital tool for businesses in their quest for sustainability, staff wellbeing and greater Corporate Social Responsibility. To find out more, contact SMLWRLD Managing Director Dan Jones at or on +44 (0)207 502 3591.

< back to SMLWRLD blog

Published On


More Like This

Customer Testimonial - SMLWRLD Essential intranet
Start date:
Start date:
How easy is it to get an intranet up and running?
Start date:
SMLWRLD Essential - A Guided Tour
Start date:
Accessible intranets – how is it done?
Start date:
How to Communicate Clearly Across Different Time Zones
How to Work In-Office as Part of a Remote Team
Start date:
An unusual year and reflection of my time in SMLWRLD
Start date:
Bridging the Intranet Adoption Chasm
Start date:
Free remote working tool from SMLWRLD
Start date: