How easy is it to get an intranet up and running?
The challenges and rewards of setting up a new intranet

Once you switch on a new SMLWRLD Essential intranet, it's empty except for three articles including a Welcome article, a Guided Tour and a Getting Started guide. This means that for the end-user it’s as simple as going through the steps in the Getting Started guide.

Processes like uploading an article are very easy and self-explanatory. The user simply clicks the Upload Article button, which produces a new page. Once you have given the article a title, description and assigned the relevant tags, you can drag and drop your document and click Save and Publish. It is very straightforward and requires no training.

The same applies to creating a customer directory entry, which is a case of filling in a form with the basic information such as name, contact details and address. The directory will also generate a Google Map, with a pin telling you which customer that office belongs to.

The most challenging part is organising your content migration, which is where our Customer Success team step in. They will talk new clients through any tricky steps in the migration process, making the transition as smooth and painless as possible.

The team also helps clients identify the structure that makes the most sense for their organisation, and ensures that once that structure is laid out on the intranet, it's very easy to maintain.

Unlike big corporate intranets, which have layers of permissions and admin rights, the Essential intranet is designed for smaller business with a more collaborative environment. Anyone is free to upload content, and is actively encouraged to do so.

Once the intranet starts to take hold, it quickly becomes standard practice for newly created documents or articles to be put straight on there. The intranet will grow with the business and ensure that information and knowledge are captured in the right place for perpetuity.

Gone are the days of information being hard to find. Business owners don’t need to worry about knowledge leaving the business when key staff members exit. All internal knowledge is permanently at the fingertips of staff. No one ever needs to email a document or direct a colleague to the shared drive again.


SMLWRLD intranets

SMLWRLD’s new SaaS intranets start at £180/annum for SMEs. Pricing for enterprises with over 100 users will vary. A 30% reduction on all pricing plans is available for public sector and not for profit organisations. A full breakdown of pricing can be found on the SMLWRLD pricing page.



SMLWRLD is a London-based SaaS intranet provider, with team members working around the globe. In addition to delivering seamless internal communications, knowledge management, collaboration and transactional tools, SMLWRLD intranets are a vital tool for businesses in their quest for sustainability, staff wellbeing and greater Corporate Social Responsibility. To find out more, contact SMLWRLD Managing Director Dan Jones at or on +44 (0)207 502 3591.

< back to SMLWRLD blog

Published On


More Like This

Accessible intranets – how is it done?
Start date:
How cost-effective is a SMLWRLD Essential intranet?
Start date:
How to Communicate Clearly Across Different Time Zones
How to Work In-Office as Part of a Remote Team
Start date:
A Tech Company’s Guide to Out of Office Working
Start date:
Bridging the Intranet Adoption Chasm
Start date:
Customer Testimonial - SMLWRLD Essential intranet
Start date:
Start date: